Enrollment at AMS
Enrolling at AMS is an easy and transparent process. Click the button below and you will be taken to our online admission form. Be sure to read the applicable enrollment policy below and if you have further questions, please do not hesitate to contact the Enrollment Department at firstname.lastname@example.org.
2021 School Year Enrollment Policies
2021 School Year Enrollment Policies
Thank you for your interest in the Academies of Math and Science (AMS). AMS schools are open-enrollment, tuition-free public charter schools that operate based on a contract with their authorizer. This policy outlines AMS’ enrollment and admission practices. If you have any questions related to the information outlined herein, please contact the school’s Registrar or Principal at the campus you are interested in. AMS is happy to answer any questions you may have. AMS also encourages potential students or families to attend interviews, informational meetings, or tours at any campus of interest to learn more about us. Please note that attending interviews, meetings, or tours is not a requirement or a condition of admission or enrollment. AMS widely informs the community about the opportunity to enroll at AMS.
AMS enrolls all eligible students who submit a timely application provided the school has capacity. If the school receives more applications than the number of available seats, AMS offers enrollment based upon an equitable selection process which includes a lottery followed by a first-come, first-serve method.
Current AMS students returning to the same campus for the following school year will not enroll during the open enrollment period. Re-enrollment of returning students occurs annually after the lottery is completed. Returning students will receive priority and are guaranteed a seat in the next grade level so long as enrollment is completed in a timely manner.
Returning students must submit their updated re-enrollment applications generally by the end of January after AMS announces the results of the new applicant lottery, which occurs at the end of the open enrollment period. Any returning students that do not complete their re-enrollment application prior to the end of designated period will be subject to first-come, first-serve enrollment and may lose their spot at AMS.
For a list of dates and enrollment timelines, please visit the school’s website.
Desert Sky: https://www.amsschools.org/apps/pages/desertsky
Peoria Advanced: https://www.amsschools.org/apps/pages/peoriaadvanced
South Mountain: https://southmountain.amsschools.org/
Advanced Virtual Academy: https://www.amsschools.org/apps/pages/AdvancedVirtualAcademy
Per Arizona law, parents must update and/or verify all information with a newly-completed registration packet annually. This includes the verification and/or update of residency information.
Siblings of returning students are granted priority enrollment status but must follow the new student admission application process. It is recommended that siblings of existing AMS students apply during the Open Enrollment period.
Open Enrollment 2021-22 November 16, 2020 – January 15, 2021
The open enrollment period is the designated period when all applications must be submitted for consideration in the random seating lottery. The open enrollment period ends prior to the date of the lottery. Open enrollment and lottery dates for the upcoming school year will be posted on each school’s AMS website.
Lottery – Open Enrollment
All eligible applications submitted during the open enrollment period will be assigned a random lottery number which will determine their placement on a waitlist for open seats. If the number of students that apply exceeds the capacity for each program, class, grade level, or building occupancy specifications prior to the end of the open enrollment period, students will be admitted through a randomized lottery conducted by the district. Arizona and federal law allow AMS to prioritize the enrollment of certain students as indicated within this policy. If the number of applications received is fewer than the number of available seats, every student who seeks admission will be admitted.
Post Open Enrollment – First Come First Serve
Admission applications received after the open enrollment period will not be eligible for the open enrollment lottery. Instead, these applications will be processed on a first-come, first-serve basis behind applications received during the open enrollment period and behind students with priority enrollment, such as returning students.
First come, first serve is defined as a process whereby admission applications are processed in order by the date and time they are received in addition to priority enrollment preference. After the open enrollment period for each school year, each completed application is processed in the order the admission was received. Parents whose students are admitted during this process, including those on waiting lists, will receive a notice of an offer of admission. Offers of admission must be accepted within the timeline specified in the offer. For the 2020-21 School Year, AMS is currently in the first-come, first-serve enrollment period. This status will continue until the end of the 2020-2021 School Year.
Required Information for Admission
The application for admission must contain each applicant’s full name (first, middle, last, suffix); date of birth; home address(es) including city/town of residence; grade level for which they are seeking admission; contact information; sibling status; and transfer status.
Parents that are offered a seat for their child at an AMS school must accept the seat within the timeframe supplied within the offer letter to maintain admittance. As students can only physically attend one campus, acceptance of an offered seat will result in the automatic withdrawal of all other active applications.
Completion of Registration for Enrollment
After the parent completes the registration packet, they are offered enrollment in the grade level they are enrolling in or in the grade level the student places into following the completion of the placement test, depending on the availability of seats as well as the decision of the Principal of the school, which shall be final.
A registration packet is complete when parent turns in registration packet filled out to the best of their abilities.
A student may be withdrawn by the school if the parent does not turn in residency requirements within 10 days following the enrollment, immunization records or exemption within 10 days of attendance of school, and proof of age/ID within 30 days of enrollment.
Information Collected After Admission with Enrollment Registration Packet
AMS will collect the following documents after the parent/guardian has accepted an admission offer (unless the items below were previously turned in with their admission application):
Proof of age/identification
Proof of residency
A home language survey form (PHLOTE form)
A free and reduced-price lunch form
Release of Information (internal and external media release, directory information)
Commitments to success form
A records release form
Other student records (e.g., transcripts from former school(s), health records, Individualized Education Plan from a previous school)
Proof of Age/Identity
All Arizona schools must obtain age and identity documentation for students from their parent(s)/guardian(s) within 30 days of enrollment. Failure to provide this information shall obligate the school to contact authorities.
Acceptable documentation includes:
A certified copy of the student’s birth certificate; or
Other reliable proof of the student’s identity and age, such as the student’s baptismal certificate, an application for a social security number or original school registration records, to be submitted with an affidavit explaining the inability to provide a copy of the birth certificate; or
A letter from the authorized representative of an agency having custody of the student pursuant to a juvenile court proceeding, certifying that the student has been placed in the custody of the agency as prescribed by law
Proof of Residency
AMS is required to obtain and maintain verifiable documentation of a student’s Arizona state residency within 10 days following enrollment. The Arizona Department of Education has prepared the following Residency Guidelines available for review.
AMS will accept one of the following documents as proof of residency:
Valid Arizona driver’s license or Arizona Identification Card
Valid Arizona motor vehicle registration
Valid Arizona Address Confidentiality Program authorization card
Property deed/Mortgage documents
Property tax bill
Rental agreement or lease (including Section 8 agreement or off-base military housing)
Utility bill (water, electric, gas, cable, phone)
Bank or credit card statement
W-2 wage statement
Certificate of tribal enrollment (506 Form) or other identification issued by a recognized Indian tribe located in Arizona
Other documentation from a state, tribal, or federal agency (Social Security Administration, Veterans’ Administration, Arizona Department of Economic Security, )
Temporary on-base billeting facility (for military families)
The parent or legal guardian must have an affidavit of shared residency form completed indicating his or her name, the name of the school district, school site, or charter school in which the student is being enrolled, and submit a signed, notarized affidavit for the person who maintains the residence where the student lives attesting to the fact that the student resides at that address, along with a document from the bulleted list bearing the name and address of the person who maintains the residence. Should you need a copy of such affidavit, please contact the school’s front office and one will be provided to you.
Immunization records are required unless the parent or guardian provides a signed immunization waiver form. Either are required to be received within prior to the student’s attendance.
R.S. §15 – 872 dictates that a student shall be suspended and not allowed to attend school without submitting proof of required immunizations, absent an applicable immunization exemption form. Immunization records should be submitted as a part of the enrollment application.
A student may be enrolled without immunization records but may be withdrawn after 10 consecutive days of suspension if the parent does not turn in the immunization records or waiver timely.
Age Requirements for Kindergarten Applicants
Any student enrolling in Kindergarten must be five (5) years old before September 1 for the school year they wish to start kindergarten.
Students that turn five years old (5) on or after September 1 but before January 1 will be considered “Early Kindergarten” applicants.
Early kindergarten applications will be considered for enrollment on a case-by-case basis. Early kindergarten applicants must satisfy readiness requirements identified through an emotional and academic and/or readiness assessment before being accepted to a school. This process ensures that early admission is in the best interest of the child. The Superintendent shall have sole discretion in determining whether to offer admission to an early kindergarten applicant.
Age Requirements for First Grade Applicants
Any student enrolling in first grade must be six (6) years old before September 1 for the school year they wish to start first grade.
Students that turn six (6) on or after September 1 but before January 1 will be considered “early first grade” applicants.
Early first grade applications will be considered for enrollment on a case-by-case basis. Early first grade applicants must satisfy readiness requirements identified through an emotional and academic and/or readiness assessment before being accepted to a school in 1st grade. This process is designed to help ensure that early admission is in the best interest of the child. The Superintendent shall have sole discretion in determining whether to offer admission to an early first grade applicant.
New students offered enrollment will be scheduled for a readiness placement assessment to determine which grade level the student would be best served. The student’s grade placement may differ from the application based on the results of the readiness assessment. Final acceptance is contingent on capacity in the grade level at which a student tests, we cannot guarantee that we will have sufficient capacity to place a student until after he or she has been tested. Parents will be notified of the results and final grade placement by phone. Parents have five days to notify the school of their decision.
AMS does not discriminate enrollment based on race, color, religion or creed, national origin or ancestry, birth place or citizenship, homeless or foster status, sex, age (excluding the minimum age for kindergarten), disability, gender identity or expression, athletic or academic ability, income level, proficiency in the English language, or any classification that may be designated a protected class now or in the future to determine admission or enrollment.
Informational Meetings and Tours
We encourage but do not require potential students or families to attend interviews, informational meetings, or tours as a condition of admission or enrollment.
AMS shall grant enrollment preference and/or reserve capacity for:
Students returning to the charter school in the second or any subsequent year of its operation
Siblings of students currently enrolled at the school
Children who are in foster care or meet the definition of unaccompanied youth in the McKinney-Vento Homeless Assistance Act (42 U.S. Code § 11434a)
Children, grandchildren or legal wards of employees of the school or any affiliate school
Students or pupils of students who are transferring from one AMS campus to an affiliated campus and have completed the required steps for consideration of transfer
Siblings of students currently enrolled at any AMS affiliate campus
DEFINITION OF SIBLING:
Students will be considered siblings if they share a common parent/guardian or legal ward, either biologically or legally through adoption, and foster children who have a sibling already enrolled or attending the school at the time of enrollment.
DESIGNATED AMS AFFILIATE SCHOOLS:
The Designated AMS Affiliate Schools for the 2020-2021 School Year are:
Math and Science Success Academy (MASSA)
AMS Desert Sky
AMS Peoria Advanced
AMS South Mountain
Waitlist and Lottery
Students who enter the lottery but do not gain admission or who later apply for admission for grade levels in which there is no room will be maintained on a waitlist. During the lottery day, two lotteries are performed: first, a lottery for each priority preference group and subsequently a lottery for any remaining spots with no applicable enrollment priorities. Within each priority category, applicants are sorted and numbered in random order for selection. Waitlist applications do not roll over from one year to the next.
Waitlisted students will be called in the order of their application and offered admission and may be purged from the waitlist if the parent does not complete the enrollment application within 5 days.
Change of Student Preference on a Waitlist
It is important to note that positions of names on a waitlist are not static because enrollment preferences change. There are many scenarios in which the enrollment preference of a student on the waitlist may change. Students with a new sibling preference—for example, once the sibling of a student on the waitlist begins attending the charter school—would move ahead of students who do not have a sibling preference.
Pursuant to A.R.S. §15 – 184, AMS does not admit students who were expelled from other schools or are in the process of being expelled unless granted an exception at the sole discretion of the Superintendent.
AMS Network Schools
AMS network schools currently include Academy of Math and Science – Prince, Academy of Math and Science – MASSA, Academy of Math and Science Flower, Academy of Math and Science Camelback, Academy of Math and Science Desert Sky, Academy of Math and Science Glendale, Academy of Math and Science Peoria Advanced, and other campuses as may be added to the AMS network affiliated with AMS through Governing Board or Corporate Board membership or common management company.
Parental Rights and Educational Decision-Making:
AMS complies with all applicable court orders. For parents who have joint educational decision-making authority for their child, AMS may rely and act upon the decision of either parent unless AMS is aware that the parents disagree about that decision. If parents with joint educational decision-making authority disagree about an educational decision for their child including a decision about enrollment, AMS will maintain the status-quo and require the mutual agreement of the parents before acting.
NOTICE OF NON-DISCRIMINATION
In accordance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title II of the Americans with Disabilities Act of 1990, the Boy Scouts of America Equal Access Act and applicable state law, AMS does not discriminate on the basis of actual or perceived race, color, religion, national origin, sex, age, disability, gender identity or expression, or any other classification protected by law in any of its business activities, including its educational programs and activities which comply fully with the requirements of state and federal law and Title IX.